About

Commission Members

Jane Abrams – Chairperson
Lisa Redwine
Laurel Rhoten
Mike Ruthstatz
Samuel Smalls

Commission meets on the third Tuesday  of each month @ 5:30pm at Port Royal Town Hall.

Governing Code from the Town of Port Royal Code of Ordinances:

DIVISION 4. – PARKS AND RECREATION COMMISSION

Sec. 2-291. – Created; appointment of members; terms. Added

(a) This division creates the parks and recreation commission (“commission”) appointed by the town council. The commission shall consist of five (5) members who shall reside either in the incorporated town limits, or have expertise/experience with park and recreational activities.

(b) The members of the commission shall serve two-year staggered terms, with three (3) members being appointed in September of even-numbered years and two (2) members being appointed in September of odd-numbered years.

(c) The initial commission, three (3) of the members shall be appointed for one-year terms and two (2) members shall be appointed for two-year terms. Thereafter, all terms shall be two-year terms.

(d) Unless otherwise approved by the town council, members of the commission shall serve a maximum of four (4) consecutive terms. After a member serves his or her four (4) maximum consecutive terms, such ex-member cannot immediately reapply for the parks and recreation commission; however, such ex-member can apply immediately for positions to other boards or commissions that may have vacancies or reappointments. An appointment to fill a vacancy shall be for the unexpired term. A member serving to fill an unexpired term shall be eligible for reappointment to serve three (3) full two-year term.

(e) Unless otherwise required by state law, all members serve at the pleasure of the town council and may be removed at any time with or without cause.

(Ord. No. 14-10, 8-3-14)

Sec. 2-292. – Qualifications of members. Added

(b) If a town resident member of the commission ceases to reside in the town and his or her relocation reduces the number of town resident commission members below three (3), that person shall give such notice of such fact and may be deemed to have resigned from the commission as of the date his or her residence changed, and the town council shall appoint a resident commission member to fill the remainder of the resigning member’s term. The temporary lack of three (3) resident members created by the vacancy shall not impair the ability of the commission to perform its duties nor the actions taken by the commission. A quorum of the commission shall be required to open meetings, conduct business and take action on any agenda items.

(c) The town council may take into consideration an applicant’s history on delinquency in payment of any town taxes, citations, municipal court judgments and assessments and so forth in qualifying the applicant.

(d) Notwithstanding any town ad hoc committees or except where duplicate appointments are authorized by ordinance, or by state law, a person may not be appointed as a member of the parks and recreation commission if he or she is currently serving on the town zoning board of appeals, planning and zoning commission, historic preservation commission, or any other permanent town board or commission.

(Ord. No. 14-10, 8-3-14)

 

Sec. 2-293. – Officers; rules; meetings; quorum; record; conflict of interest. Added

 (a) The commission shall have a chairperson and a vice-chairperson elected from its membership to serve for a one-year term. Officers shall be elected annually by the commission. Such officers shall be residents within the town limits.

(b) The chairperson shall preside over the commission and shall have the right to vote on all items before the commission. The vice-chairperson shall fulfill the duties of the chairperson when the chairperson is not available for any reason.

(c) The town manager or his or her designee shall be an ex officio member of the commission.

(d) The commission may establish rules or bylaws as necessary for the orderly conduct of its business, subject to approval by the town council.

(e) The commission shall meet at least monthly, if there is business at hand, at a time and place established by the commission. Special meetings may be called by the chairperson or interim chairperson of the commission, town manager or his or her designee or upon the request of any three (3) commission members. All meetings of the commission shall be open to the public.

(f) A quorum shall consist of a majority of the members of the commission except that when a vacancy exists, a quorum shall consist of a majority of the remaining members.

(g) The commission shall keep a record, which shall be reasonably available to the public, of its resolutions, proceedings and actions.

(h) A commission member shall be required to complete any state-mandated training. Any training expenses incurred by the member may be eligible for reimbursement by the town subject to the town’s travel and training policy.

(i) A commission member having any potential conflict of interest on any policy, decision, or determination before the commission shall disclose to each of the other members the nature of his potential conflict and shall abstain from voting on such policy, decision or determination. In the event that the commission member recognizes a conflict or clear potential for conflict of interest, he or she shall recuse him or herself from discussion and action on the topic involving such conflict. The disclosure shall be recorded in the commission’s minutes.

(Ord. No. 14-10, 8-3-14)

 

Sec. 2-294. – Powers and duties. Added

 

The commission shall serve in an advisory capacity to the mayor and town council and shall have the following purposes and duties, as well as other duties as assigned by the town council, as necessary to perform the business of the commission:

 

(1) The commission shall act in an advisory capacity to the town council with advice and recommendations on all policies, rules and regulations relating to the administration of a public park and recreation program.

(2) The commission shall provide advisory oversight of public playgrounds/parks, athletic fields, recreation centers and other facilities and activities on any of the properties owned or controlled by the town or on other properties with the consent of the owners and authorities.

(3) The commission shall have the power to conduct any form of recreation activity that will employ the leisure time of the people in a constructive and wholesome manner.

(4) At the request of the town council, the commission shall make a complete annual report and other required reports to the city council.

(5) The commission will act in an advisory capacity with other municipal departments and/or political subdivisions to provide and establish, operate, conduct, and maintain a supervised recreation system and to acquire, operate, improve and maintain property, both real and personal, for parks, playgrounds, recreation centers, and other recreation facilities and activities.

(6) The commission will follow the directives of the town’s comprehensive plan and any subsequent master plans regarding parks, recreation, trails and so forth.

(7) The commission shall maintain an inventory of “parks” property, the activity level of each and the physical condition of each. Prepare and present an annual budget for parks to the annual budget workshop in March of each year including maintenance and capital requests.

(Ord. No. 14-10, 8-3-14)